Board Resolution Legalization for Use in the UAE

A Board Resolution is an official document that records decisions made by a company’s board of directors. It formally authorizes specific actions, such as signing contracts, opening bank accounts, or appointing representatives. When a U.S.-issued Board Resolution is intended for use in the United Arab Emirates, it must undergo legalization to verify its authenticity and ensure recognition by UAE authorities, banks, and other corporate entities.

When This Document Is Required

Board Resolutions are commonly required in the UAE for:

• Authorizing individuals to open or operate corporate bank accounts
  
  

• Approving company registration or branch operations
  
  

• Appointing company officers, managers, or agents
  
  

• Authorizing signing of contracts or legal agreements
  
  

• Granting power to act on behalf of the company for regulatory or corporate matters
  
  

• Supporting official documentation required by government departments or business entities
  
  

Legalization Process

The legalization process ensures the validity of the Board Resolution and the authority of the signatories. Steps typically include:

1. Notarization (If Required)
   Signatures on the Board Resolution may require notarization by a commissioned notary public, depending on state requirements.
   
   

2. State Certification
   The document is certified by the Secretary of State in the state where the board meeting was held or the document was executed. This verifies authenticity of the notary and signatures.
   
   

3. U.S. Department of State Authentication (Optional)
   While corporate documents are generally accepted with state certification, applicants may request federal authentication for additional verification.
   
   

4. UAE Embassy Legalization
   The certified Board Resolution is submitted to the UAE Embassy in Washington, D.C., where it is legalized for official use in the UAE.
   
   

5. Final Attestation in the UAE (If Required)
   Certain UAE institutions may request final attestation by the UAE Ministry of Foreign Affairs to accept the document.
   
   

Why Legalization Is Necessary

Legalization ensures that the Board Resolution:

• Is officially recognized by UAE authorities, banks, and corporate entities
  
  

• Confirms the authority of the directors to make and approve corporate decisions
  
  

• Verifies authenticity of signatures and corporate seals
  
  

• Is legally enforceable for banking, regulatory, or contractual purposes in the UAE
  
  

Without legalization, the Board Resolution may not be accepted for official corporate, financial, or regulatory processes in the UAE.

Processing Time

Processing times vary based on state certification procedures, embassy workload, and whether federal authentication is requested. Standard and expedited handling options may be available.

How We Assist

The UAE Chamber of Commerce in Washington, D.C. facilitates the complete legalization process for Board Resolutions, including:

• Reviewing the document for compliance with corporate and notarial requirements
  
  

• Coordinating state-level certification
  
  

• Managing optional U.S. Department of State authentication
  
  

• Submitting the document to the UAE Embassy for legalization
  
  

• Providing secure handling and courier support throughout the process
  
  

Our role is to ensure the document meets all regulatory requirements for recognition in the UAE.

FAQs

When is a Board Resolution required in the UAE?
It is typically required for authorizing banking operations, signing contracts, appointing representatives, or supporting corporate registration.

Does this document require notarization?
Notarization may be required depending on state regulations or institutional requirements. Otherwise, state certification is sufficient.

Is U.S. Department of State authentication necessary?
Federal authentication is optional. Most Board Resolutions are accepted with state certification and UAE Embassy legalization.

Who legalizes the document in the United States?
The UAE Embassy in Washington, D.C. handles legalization for use in the UAE.